FAQ & COVID-19 Info

Get ready for Rome

Italy is one of the countries of the so called Schengen Area. Participants are requested to familiarize themselves with their own applicable visa requirements well in advance of the Conference. Present worldwide security regulations result in generally in more stringent visa requirements and associated visa processing time. All important information and application for visa forms can be found on the dedicated webpage of the Italian Ministry of Foreign Affairs, where a guided procedure will help you decide if you need to apply for a visa based on your nationality, country of residence, reasons for your visit and length of stay.

If you need a visa for Italy, you will be provided with all the information and forms needed to submit your application. In the VISA application process for IAPCO2021, we strongly suggest to indicate culture, sports, tourism as reason for your visit.

IAPCO 2021 organizers will not intervene with Embassies or Consulates on behalf of any participant and her/his possible accompanying persons.

Userful links:





Rome operates in CET (Central European Time) UTC/GMT +1 hour.

February is one of the coldest months of the year to visit Rome but it’s a super time to see the city’s many attractions as the crowds of tourists will be much smaller than usual. Though, the average temperatures in February hover around 9°C (=47°F).

Electricity in Italy conforms to the European standard of 220V to 230V, with a frequency of 50Hz. Wall outlets typically accommodate plugs with two or three round pins (the latter grounded, the former not).

1 EUR = 1.118 USD (as of 2 January 2020) For up-to-date information, please refer to the Universal Currency Converter.

Rome provides 410 hubs and meeting rooms, seats for 62.000 delegates, 1.981 hotels and 160.985 beds.

If you’re so lucky to have some free or additional time to enjoy the Eternal City and its tasty food, then take notes about the Amatriciana and Carbonara pasta, Artichokes “Alla Romana” and Porchetta cooked ham. These are just some of the most typical dishes to try at least once!

COVID 19 Information

IAPCO Roma 2022 will be one of the meetings with both a face-to-face and a virtual participation! We perceived great interest and enthusiasm from the community to take the great opportunity to reconvene again.

To ensure the safety of all the attendants, IAPCO will be constantly updating on the strict safety measures of Italy’s latest COVID-19 regulations.

Anyone attending the congress in Rome should revisit the government/institutional sites (country of origin and Italy). IAPCO will post the latest updates available, however it is individual responsibility to be informed on the necessary measures to travel safely.

The Italian Government periodically updates these restrictions based upon changing conditions, and all travelers should refer to current Italian health decrees when making travel plans.

Be updated about COVID-19 safety measures on the following official websites:

Italian Websites

Italian Ministry of Health

Ministry of Foreign Affairs

National Tourism Agency

Viaggiare sicuri

Rome Airports

European Websites

European Union Agency

The Guardian


USA Websites

Washington Post Article

U.S. Embassy and Consulates

Measures to deal with the epidemiological emergency from COVID-19

Effective August 6, 2021, the “Digital Green Certificate/Green Pass” is required. It certifies one of the following conditions:

  • An Anti-COVID 19 vaccination certificate for an European Medicines Agency (EMA)-recognized vaccine. At present, EMA recognizes the following vaccines:
    • Pfizer-BioNtech
    • Moderna
    • Johnson and Johnson
    • AstraZeneca
  • The date of the final vaccine dose must be at least 14 days prior to travel. Travelers vaccinated in the United States can prove this via the “white card” bearing the CDC logo.A medical certificate confirming recovery from COVID dated no more than six months before departure.
  • A negative molecular PCR or rapid antigen test result carried out within 48 hours of departure.

It is necessary to access some locations and participate in certain social activities such as: indoor seated dining at restaurants and bars, museums, exhibitions, cultural sites, sporting events, swimming pools, gyms, concerts, fairs, conferences, amusement parks and other venues.

The certificate will prove that its holder has been vaccinated while also containing additional information on the vaccine. The Commission has also permitted the Member States to issue certificates for travellers vaccinated with vaccines other than those approved by the EMA. However, the decision is up to each individual Member State if they want to permit entry for those vaccinated with such vaccines or not.

Those holding such a document will be able to travel throughout Europe without the need to quarantine or test for COVID-19 (though the Member States may impose such restrictions on particular countries with a higher COVID-19 rate)

What is a Recovery Certificate?

Travellers who have recently been infected with COVID-19, and recovered from it, should also be permitted to travel with an EU COVID travel certificate. “The EU Digital Covid Certificate of recovery confirms that the holder has recovered from a SARS-CoV-2 infection following a positive test. It should be issued no earlier than 11 days after the first positive test,” the Commission explains. However, the Commission also points out that tests that detect if a person developed antibodies against SARS-CoV-2 – also known as antibodies tests – cannot be used to obtain a recovery certificate.

Where can I obtain my EU Vaccine Passport?

Every EU citizen can obtain a certificate in the country where they receive the vaccine. The certificates are issued by qualified bodies in each EU and Schengen country. These bodies could be hospitals, test centres, health authorities, etc. As per third-country citizens who may be eligible to apply to obtain the certificate, they should apply for such a document through their destination Member State.

When and How can I use the EU Vaccination Passport?

When travelling within the EU, you will need to carry your certificate with you – in digital or paper format. You will need to present this at the border controls that you encounter when travelling. The certificates contain their own digital signature key, which is part of the QR code, in order to prevent their falsification. The verification has been made possible through a gateway build by the EU Commission, which is now connected to the national systems of the Member States

To American Delegates The Italian Ministry of Health issued an ordinance on July 29, 2021 stating that an Anti-COVID-19 vaccination certificate for an European Medicines Agency (EMA) recognized vaccine from competent U.S. health authorities (CDC “white cards”) will be considered the equivalent of the Italian Green Pass where this requirement exists.

Alternatively, you can provide a negative molecular PCR or rapid antigen test result taken within 48 hours before entering a restaurant/museum etc. or a medical certificate issued by competent US authorities confirming recovery from COVID within the previous 6 months.

Certificates are accepted in Italian, English, Spanish or French and can be both digital or in paper copy.

Passengers are required to complete the online EU Digital Passport Locator Form.

For any updating please refer to https://it.usembassy.gov/covid-19-information/

Rules for entry into Italy

Good news! It is possible for you to travel and attend the IAPCO Annual Meeting 2022. Please see the rules issued by the Italian Ministry of Health and check what rules apply your country of origin.

List A – Vatican City and Republic of San Marino

List B – The States and territories with low epidemiological risk will be identified, among those in List C, by the Ordinance. At present, no state is included on this list.

List C – Austria, Belgium, Bulgaria, Cyprus, Croatia, Denmark (including the Faroe Islands and Greenland), Estonia, Finland, France (including Guadeloupe, Martinique, Guyana, Reunion, Mayotte and excluding other territories outside the European mainland), Germany, Greece, Ireland, Latvia, Lithuania, Luxembourg, Malta, the Netherlands (excluding territories outside the European mainland), Poland, Portugal (including the Azores and Madeira), Czech Republic, Romania, Slovakia, Slovenia, Spain (including territories on the African continent), Sweden, Hungary, Iceland, Norway, Liechtenstein, Switzerland, Andorra, Principality of Monaco.

List D – Saudi Arabia, Australia, Bahrain, Canada, Chile, United Arab Emirates, Japan, Jordan, Kosovo, Israel, Kuwait, New Zealand, Qatar, Rwanda, United Kingdom of Great Britain and Northern Ireland (including Gibraltar, the Isle of Man, Channel Islands and British bases on the island of Cyprus and excluding territories not belonging to the European continent), Republic of Korea, Singapore, United States of America, Ukraine, Uruguay, Taiwan, Hong Kong and Macao Special Administrative Regions and the States.

List E – Rest of the world – (all States and Territories not specifically referred to in any other list).

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